Privacy Notice — Hooptimize

Last updated: October 5, 2025

1. What is this Privacy Notice about?

This Privacy Notice explains how Hooptimize (“we,” “us,” or “our”) processes personal data when you use our website and fantasy basketball optimization tools (the “Services”). Hooptimize is a free, non-commercial platform that helps users of the EuroLeague Fantasy Challenge analyze and improve their fantasy teams using AI-powered insights and statistical predictions.

We respect your privacy and collect only the minimal data necessary to provide our Services. We never sell your data or use it for advertising.

2. Who is responsible for your data?

Controller:
Alexis Charalampous
Gianni ritsou 20, Nicosia
Cyprus

Contact: [email protected]

If you have any questions about data protection or privacy, please contact us at the email address above.

3. What data do we collect and why?

We only collect personal data that is strictly necessary for the operation of the platform.

a. Account Data

Data collected:

  • Email address
  • Password (encrypted and stored securely)

Purpose:

To create and manage your Hooptimize account, allow login/logout functionality, and maintain platform security.

Legal basis:

Contractual necessity (for providing login functionality) and legitimate interest (for security).

b. Saved Fantasy Team Data (Optional)

Data collected:

  • Players and coach you choose to save as your team.

Purpose:

If you decide to save your team, we store this data so you can view and update it the next time you log in.

Legal basis:

User consent (you choose to save it).

Note: You can delete or update your saved team at any time. We do not use team data for analytics, AI training, or sharing with third parties.

c. Technical and Usage Data

Data collected:

  • IP address (temporary, for security)
  • Device and browser type
  • Basic usage logs (e.g., when you access the website)

Purpose: To ensure security, prevent abuse, and maintain performance of the website.

Legal basis: Legitimate interest (for system stability and abuse prevention).

We do not use cookies for tracking or advertising. Only essential cookies may be used to maintain login sessions.

4. Do we use your data for advertising?

No. Hooptimize is completely free and non-commercial, meaning:

  • We do not show ads,
  • We do not send marketing emails, and
  • We do not sell or share your information for promotional purposes.

We may occasionally contact you by email only for:

  • Account verification and password resets, or
  • Critical service updates (e.g., security or functionality notices).

5. Do we work with service providers?

Yes, but only as needed to operate the platform securely. For example, we use:

  • Hosting services to run the website and database,
  • AI model providers (such as OpenAI) to generate player projections and insights,
  • Email service providers to send login or support messages.

All third-party providers act as data processors under our control and follow strict confidentiality and data protection standards. They do not gain ownership or rights to your data.

6. Do we transfer data abroad?

Our service providers may store or process data in the EU/EEA, Switzerland or the United States. When data is transferred outside Switzerland or the EU/EEA, we use legally recognized safeguards such as the EU Standard Contractual Clauses to ensure your data remains protected.

7. How long do we keep your data?

We retain personal data only as long as needed to operate your account or fulfill legal obligations. Specifically:

  • Account data (email and password) is stored until you delete your account.
  • Saved team data remains stored until you remove it or delete your account.
  • Temporary technical logs are automatically deleted after a short period (usually within 30 days).

When you delete your account, all associated data is permanently erased from our systems.

8. How do we protect your data?

We use strong technical and organizational security measures, including:

  • Encrypted password storage,
  • Secure data transmission (HTTPS),
  • Restricted access controls,
  • Regular system monitoring and backups.

Your credentials are never visible to anyone, including us.

9. Your rights

Under data protection laws (including the GDPR), you have the following rights:

  • Access: You can request a copy of the personal data we hold about you.
  • Correction: You can ask us to correct inaccurate or incomplete data.
  • Deletion: You can delete your account at any time, which removes all associated data.
  • Withdrawal of consent: If you saved your team, you can withdraw that consent by deleting it from your profile.
  • Data portability: You can request a copy of your personal data in a structured, machine-readable format.

To exercise these rights, email [email protected]. We may ask for identity verification before processing your request.

10. Legal disclaimer on AI predictions

Hooptimize uses predictive models to estimate player performance and fantasy outcomes. These predictions are statistical estimates, not guarantees of future performance. You remain solely responsible for your fantasy decisions and outcomes.

11. Updates to this Privacy Notice

We may update this Privacy Notice periodically to reflect improvements or regulatory changes. When we make significant changes, we will notify users via email or through the website.